With the onslaught of communication channels people expect “transparency”. While I am not a big fan of this buzzword, I think the idea it conveys is here to stay. Put simply, today’s consumers demand companies and individuals to be open and honest. If a company or celebrity tries to hide from an issue, it will certainly spiral out of control. Please note, that if a situation is legal in nature other rules apply.
Now, take the recent situation with David Letterman. Okay, I definitely do not condone his actions of infidelity, but the way he handled the situation publicly was a good example of how to deal with a crisis situation. It was obviously painful to address his infidelity on air honestly and openly, but it squashed rumors and allowed him to own up to what he had done and whom he hurt. A very humbling experience indeed. In my opinion, the fact his fans heard the confession firsthand will certainly bode well for him.
With nearly two decades in the public relations business, I have always counseled my clients to get in front of a crisis. It is important to communicate YOUR message as the conversation will go on with or without you. This is an approach even more important in a world that includes instant communication tools – such as Twitter and Facebook.
At the end of the day, it is only human to respect and appreciate when people are open and honest. I remain amazed at how many companies are still afraid they will lose control if they say too much. Let’s be honest, in most situations if don’t speak up you will lose even more control!
As the Harvard Business blog says, Letterman’s ability to manage the crisis on his own terms helped him contain the damage.
“T-Mobile’s service for their Sidekicks went down worldwide a week ago and many many many users STILL have not been able to access their contacts. Since then, T-Mobile’s customer service and communication with their customers has SUCKED. It’s pathetic, disgusting and insulting! To add insult to injury, the ONLY thing T-Mobile is offering their customers, whom they obviously don’t value or respect, is one month of free data service.”
Crisis Communication Rules for Social Media – Open to Interpretation
If you looked at 20 resources offering guidance for dealing with negative feedback on business-focused social media sites, you will find very similar rules:
In theory, this advice makes perfect sense. In reality, it doesn’t always work. Take one of our experiences for example.
Round 1: A young, vocal detractor posted a negative review on a client’s Facebook page. I would categorize it as a somewhat merited attack expressed in a very vengeful manner. When the post was discovered, we proceeded with the customary strategy:
Textbook fix, right?
Result: Apparently, this particular book was a “choose your own adventure” volume—and the detractor chose an alternate ending. Within minutes of our client’s posted response, the detractor began a full-scale attack campaign, recruiting friends and family to join forces in harassing the company through Facebook. One negative comment turned into eight, which then turned into a photo album, leading to the grand finale—an “I Hate” Facebook page. Why did this happen, when we’d done everything “right”?
Round 2: We responded, again inviting the detractor to an in-person meeting to discuss concerns. Each direct response actually seemed to motivate the detractor to step up his smear campaign, leading to an increase in negative postings. We obviously needed a new strategy:
Result: Brand ambassadors began speaking up, complimenting the company and posting positive reviews. The attack campaign fizzled. Since we became more proactive with our posts regarding the perceived problem, it has left little room for negative feedback. We continue to monitor the “I Hate” page, and activity there has significantly decreased.
In Conclusion: I have every confidence that the detractor will come back, but we are prepared. The standard steps for handling negative feedback on social media sites are a good starting point, but that is all they are … a starting point. The response an unhappy consumer may take to those steps is unpredictable. If things take a sharp turn toward the unexpected, you may have to take the time to re-evaluate your steps and pursue an unexplored path—one that is customized to your unique crisis. As we all know, the exceptions make the rules.
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